Cloud services for Charitable Companies – Costs less and allows you to do more

Cloud services - The benefits of Office 365 for Not-For-Profit (NFP) organisations

In the non-profit world, "IT finance" is a tricky subject. Boards of directors have a duty to ensure that the assets of a charitable organisation are used in accordance with donors' interests. Furthermore, being efficient and rigorous in the management of your IT finances/infrastructure can be a vital component to the successful operation of your organisation. Therefore, any IT expenditure is carefully scrutinised before being signed off. Yet, more and more charity trustees are seeing the financial and productivity benefits of cloud computing and approving the move of their IT infrastructure to the cloud.

As a central London IT consultancy, a large proportion of our customer base have a charitable status. This is not surprising when you consider that according to the report, there are up to 28,138 registered charities in London. In recent years, we’ve been advising more and more of these clients to move to the cloud to enjoy the following benefits:

Benefits of Cloud Computing:

  • Guaranteed uptime and availability of services to employees. People want to work wherever they are on a train, in a coffee shop, in a hotel preparing for a meeting, at home - the list is endless
  • Cloud allows you to migrate away from on premise set ups. Which also provides benefits such as - risk of server failure, hardware expense or license upgrades, dedicated communication areas, frozen budgets
  • Increased Security - If you are going to allow users to access information more available then you need to be sure that there is protection, assurances, policies in place.

Moving to the cloud is easy

At Speedster, we recommend Microsoft Office 365 as a starting point for our charity clients looking to move to the cloud. This is because it provides smoother integration and has the familiar Microsoft Outlook appearance which can reduce any training requirements. Office 365 is extremely affordable and the great news for Charities is that some plans are FREE of charge (see below for more information).

Office 365 gives you the flexibility to work in online versions of the familiar Office applications (Word, Excel, Powerpoint) plus exciting new applications like Yammer across PCs, Macs, and mobile devices.

As a charity, it will deliver a best-in-class cloud productivity experience to help staff and volunteers work together in exciting new ways. Plus, you can access key documents, such as board reports and grant applications anywhere, anytime, with online storage and remote file sharing. Office 365 is the first major cloud-based productivity service to use security frameworks based on ISO 27001 standards verified by an independent auditor.

Next steps

It is important to ensure that your organisation is cloud ready. The biggest inhibitor is a lack of internet provision within the offices where users most often work. The reason for this is that cloud services utilise more upload bandwidth speeds and the vast majority of entry level business broadband offerings provide for small amounts of upload speeds.

If you are interested in moving to the cloud and want to find out if your organisation is cloud ready, please contact us and we would be happy to provide you with a FREE mini cloud audit carried out by one of our Office 365 expert technicians. In this audit, we can also discuss all the cloud benefits and address any of your concerns. Please give us a call and we will arrange it for you on 0203 011 1234 or e-mail on  

Overview of Microsoft Office 365 Plans for Charities

Eligible non-profits and charities can receive donated and discounted subscriptions to Office 365. Microsoft are currently offering new Office 365 customers a free E1 license donation for up to 300 users, E3 trial or Business Premium trial for up to 25 users for registered validated organisations (subscriptions per user there after – heavily discounted).

Microsoft Office 365 - E1 License benefits (Free to Registered charities)

Cloud-based access to familiar Office applications Word, Excel and more


  1. 1 TB of data storage/file sharing capabilities via One Drive for Business
  2. Business class email with 50gb storage facilities
  3. Unlimited online meeting capabilities with Skype for Business
  4. Intranet site for your team
  5. Professional corporate social network

E3 License Benefits (subscription charges per user apply)

  1. Full, installed Office applications Word, Excel, PowerPoint, Outlook, Publisher, and OneNote on up to 5 PCs or Macs per user account.
  2. Office apps for business on tablets and phones on up to 5 tablets and 5 phones per user
  3. 1 TB of data storage/file sharing capabilities via One Drive for Business
  4. Business class email with 50gb storage facilities
  5. Unlimited online meeting capabilities with Skype for Business
  6. Intranet site for your team
  7. Professional corporate social network

More Office 365 options for non-profits – additional costs

  1. Exchange Online Archiving - Cloud-based, enterprise-class archiving solution
  2. Project Pro - Project management tools

For more information:

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